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Escrow Coordinator

Responsible for all administrative and clerical duties involved in the compilation of supporting documentation of an escrow file, the Escrow Coordinator will gather information, as well as send out accurate information to the right people to keep the transaction moving forward.

The Escrow Coordinator will work in a team setting, rotating duties and completing tasks as necessary to create a supportive environment to the escrow process. Such duties and tasks include, but are not limited performance of the following:

Duties and Responsibilities

  • Review contract to verify street address and parcel number, sales price and full names of buyers and sellers
  • Verify marital status of all buyers and sellers
  • Obtain contact information for all buyers and sellers (mailing addresses, phone numbers, and email addresses)
  • Obtain existing lender name, loan number, and contact information
  • New lender contact information (if applicable)
  • Obtaining Homeowners Association information (such as address, management company information, and dues)
  • Requesting and obtaining Commission Letters/Statements
  • Gather contact information
  • Gather financial information
  • Send out and/or delivering documents
  • Inputting information into a computer system
  • Articulately communicate via phone and email with all parties to transaction
  • Respond to information requests
  • Conduct occasional signings
  • Obtain payoff statements, etc., and maintain all the relevant correspondence
  • Corresponding with and ordering documents from lenders and attorneys
  • Liaise between customers, marketing representatives and escrow staff, as needed
  • Assist in receipt and disbursement of funds


  • Focused: The ideal Escrow Coordinator will be focused and task minded. They possess the ability to stay focused and on pace at all times.
  • Detail oriented: The Escrow Coordinator will have an eye for detail and a strong inclination toward maintaining and organized environment.
  • Auxiliary by Nature: Escrow Coordinators are naturally helpful, and work most comfortably in a supportive role.